Managing Your Certificates

Accessing Your Certificates

You can access your certificate database from:

More → Certificates

This opens the My Certificates list, where all certificates in your logbook ecosystem are stored.

The Certificates List

Your certificates are displayed as a simple list.

Each certificate entry shows:

• A picture on the left (if one is set)

  (or the first letter of the certificate name if no picture is available)

• The certificate name as the title

• A validity subtitle, displayed as either:

  • Expires DD/MM/YYYY (in gray)

  • Expired DD/MM/YYYY (in red)

This allows you to immediately see which certificates are current and which have lapsed.

📸 Screenshot suggestion: Certificate list showing expiry status

Creating a New Certificate

To add a new certificate:

1. Open the Certificates list

2. Tap the + button in the top-right corner

3. Select the type of certificate you want to create

4. Tap Save to confirm creation

New certificates are not stored until you press Save.

Once created, future edits are automatically saved, and the Save button is replaced by the Favorite (❤️) button in the detail view.

Selecting a Certificate Category

When you tap +, IPL guides you through a structured certificate tree.

This tree helps you quickly create common aviation certificates such as:

• Licences / Certificates

• Class Ratings

• Type Ratings

• Instrument Ratings

• Instructor or Examiner privileges

• Endorsements

• Operator Certificates

• Medical Certificates

• Other custom categories

The tree is designed to remain flexible, with an Other option available at every level.

Selecting a path in the tree automatically pre-fills key fields such as:

• Certificate Type

• Name

• Authority (when applicable)

Certificate Detail Fields

Each certificate entry contains the following information:

• Type

  The certificate family (rating, medical, licence, endorsement…)

• Name

  The displayed certificate name

• Cert #

  Optional certificate or licence number

• Authority

  The issuing authority (for example EASA or FAA)

• Details

  Free-text description or remarks

• Limitations

  Any restrictions associated with the certificate

• Latest Issue

  Date of the most recent issue or renewal event

📸 Screenshot suggestion: Certificate detail view showing fields and validity

Expiry and Validity

Certificates can optionally be set as expiring using the Expires switch.

When enabled, IPL reveals:

• An Expiry Date field

• A summary bar for Revalidation and Renewal rules

These rules define how validity is calculated when the certificate is renewed or revalidated through logbook activity.

➡️ A dedicated article explains these rules in detail.

Certificate Activity and History

In the detail view of an existing certificate, IPL displays a gray activity bar showing the logbook entries associated with this certificate.

Tapping this bar opens a dedicated screen where you can review:

• The entries that renewed or revalidated the certificate

• The timeline of certificate activity over a selected period

This allows you to reuse the same certificate over many years while keeping a complete history of its lifecycle.

Related Articles

• Validity Rules: Expiry, Renewal & Revalidation

• Using Certificates in Logbook Entries

• Medical Certificates and Exams

• Certificate History and Compliance Tracking